Data Protection Declaration BBT – Materials Processing s.r.o.
BBT – Materials Processing s.r.o. (hereinafter: BBT) thanks you for visiting our website and for your interest in our products and our company. The privacy and protection of your personal data is important to us, and we take this into account in all our business processes. We therefore process your personal data by taking the applicable data protection regulations into account, in particular the requirements of the EU General Data Protection Regulation (GDPR).
On this website, we provide you with information on data processing for all processing steps at BBT. Please select in the below table for which processing step you would like to receive more detailed information.
I. Personal data
II. Data protection information on using the www.calomel.cz
III. Data protection information for customers and interested parties of BBT
IV. Your rights as a person affected
I. Definition of personal data
Personal data is defined as all information that relates to an identified or identifiable natural person. This includes, for example, your name, your (business) contact details, your phone number or e-mail address and relationship to a company, and your interactions/activities with us.
When you use our website, personal data in the form of information about your use of our website, for instance, may be processed. This includes, for instance, connection data or sources accessed by you. This information is usually collected by using log files and cookies.
In the case of applications, personal data includes your name, your (business and private) contact details, your address, hobbies or information about sicknesses and your tax status (with your religious affiliation). We shall treat all information you send us, in addition to your resume, if applicable also your picture, any information about your health condition or other private information as application data.
II. Data protection information for the https://www.calomel.cz website
In the following, BBT, the owner of the https://www.calomel.cz website would like to give you an overview of how we ensure the protection of your personal data on our website and further online contact forms, and which type of personal data we process for which purposes and to which extent.
1. Data processing – Offers on our website
When you visit our website, information of a general nature is recorded automatically. This information (server log files) includes the type of web browser, the operating system used, the domain name of your internet service provider and the like. In addition, the IP address is transmitted and used to utilize the service you requested. This information is required from a technical point of view in order to correctly provide you with the requested information of websites and is mandatory when using the internet. The log file data is immediately anonymized or deleted by us.
If you use any services offered on our website, further personal data may be collected from you. We process this data to the extent necessary to provide the services you requested. In addition, you may create further personal data voluntarily. We describe the legal basis in the following individually presented functions and offerings. Your data be kept confidential by us and deleted or blocked within the context of the legal provisions.
If you send us an inquiry by e-mail, we collect data you provide for processing your inquiry and fulfil your requests, if applicable.
There be no further processing of your data by us or any other company beyond this purpose, with the exception of the use as described below, unless a statutory authorization applies or you have provided the corresponding consent.
If you provide us with your contact details in the context of concluding an agreement or via registration at our customer portal, please note the information on data protection mentioned under III.
2. Safety notes
We take technical and operational security measures on our websites to protect personal data stored by us against access by third parties, loss, or misuse, and to enable secure data transfer.
We would like to point out that due to the structure of the internet, unintentional data access by third parties may occur. It is therefore also your responsibility to protect your data by encryption or any other method against misuse. Without the corresponding security measures, especially data that is transmitted without encryption, including by e-mail, may also be read by third parties.
3 Advertising mailings
If you have given your consent, or if we received your contact details as part of concluding an agreement, we may send you information about products and services by e-mail. The processing takes place based on your consent; for more information on how your data is used for advertising purposes if there is a business relationship, please see below under No. III) 1) c.
You may, of course, revoke your consent to receive advertising mailings, or object to the use for advertising purposes, at any time. The simplest way to withdraw your consent is to send us an e-mail at firstname.lastname@example.org.
4 Use of external links
Our website uses so-called cookies. Cookies are small text files that are stored on your end device and that are saved by your browser. They are used to make our offerings more user-friendly, effective, and secure. We use so-called temporary cookies that are automatically deleted once you close your browser (“session cookies”), as well as persistent (permanent) cookies.
You have the choice to approve that cookies are set. You can make changes in your browser settings. As a rule, you have the choice to select whether you accept all cookies, would like to be informed when cookies are set or disallow all cookies. If you choose the latter variant, you may not be able to use our offering to its full extent.
When using cookies, a distinction is made between required cookies and cookies used for additional purposes (measuring access figures, advertising purposes).
b) Cookies required when using the website
We use session cookies on our websites which are required to use our websites. This includes cookies that enable us to recognize you while you are visiting the site during a single session. These session cookies contribute to safe use of our offering by, for instance, enabling you to use the online support functions.
Below is an overview of the cookies which we set on receiving your consent when you start using our website. An opt-out option is available for every explanation of the use. These are cookies which record user behaviour on our website as well as cookies used for advertising purposes.
The use of tracking cookies enables us to analyse how you use our website and to make improvements. We can either collect anonymous usage statistics or use functions to recognize users returning to our website and thus allocate user processes to an internally assigned ID (pseudonym). This allows us to record access to our website and to analyse it systematically.
7 Embedded third-party services
a) Embedded YouTube videos on our website
On individual websites we have embedded YouTube videos that are saved at http://www.youtube.com and can be played back directly on our website. These videos are included in the “extended data protection mode,” i.e. no data about you as a user will be transmitted to YouTube unless you do not play back the videos. The below data is only transmitted when you play back the videos. We cannot influence this data transmission.
By playing back the embedded videos, YouTube receives the information that you have accessed the corresponding page on our website, and it is furthermore possible that other data is transmitted to YouTube of which we have no knowledge. This will occur regardless of whether YouTube has provided a user account through which you have logged in or if no user account exists. If you are logged into YouTube, your data will be directly allocated to your account. If you do not want this allocation to your profile with YouTube, you must log out before you activate the button. YouTube saves your data as utilization profiles and uses it for the purposes of advertisements, market research and/or the needs-compliant design of its website. Such an analysis can be carried out (even for users that are not logged in) especially for providing needs-compliant advertisements and to inform other YouTube users about your activities on our website. You have the right to object to the creation of these user profiles. Such requests must be addressed to YouTube.
Please see the data privacy statement of YouTube for further information on the purpose and extent of data collection and processing. This is also where you will find further information about your rights and setting options to protect your privacy: https://www.google.de/intl/de/policies/privacy. Google also processes your personal data in the US and has subjected itself to the EU-US Privacy Shield, https://www.privacyshield.gov.
b) Google Maps
This page uses the Google Maps service via an API. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
It is necessary to store your IP address in order to use the functions of Google Maps. This information is normally sent to a Google server in the US and stored there. The provider of this page cannot influence this data transmission. If you are logged into your Google account, Google can merge the user data with other data and assign it to your account.
Google Maps is used in the interest of providing an attractive online offering and helping to easily find the locations given on our website. This constitutes a legitimate interest within the meaning of Article 6(1)(f) GDPR.
To find out more about how your user data is processed, see the Google data protection declaration: https://www.google.de/intl/de/policies/privacy/.
III. Data protection information for customers and interested parties of BBT – Materials Processing
1 Scope of data processing and designated uses
a) Contract performance
BBT – Materials Processing processes the data that we receive from you as part of your inquiries or existing contractual relationships. In addition to your business contact details, this comprises all information that is exchanged, such as e-mails, orders, requests for our products, and payment details. If you have business relationships with us, you must provide the personal data that is necessary for the preparation or performance of the contracts or that we are legally required to process; otherwise we cannot fulfil the contracts.
BBT – Materials Processing processes the data provided during order placement for use in fulfilment of the contract and may employ specialized and monitored service providers for this purpose. Processing of the data for the purpose of contract fulfilment comprises using the data to render the service stipulated by the contract, including rendering of services defined in service agreements or handling of any warranty claims. In addition, if a request for financing is made, the data required for generating a quotation may be used by BBT – Materials Processing and, if necessary, passed on to contractual partners. Further details regarding the purposes of use can be found in the relevant contractual documents.
Data collected by BBT – Materials Processing regarding the purchase of our products or use of our services may also be passed on to the external auditors and/or tax consultants of BBT – Materials Processing for consulting and auditing purposes. BBT – Materials Processing saves the data collected for fulfilment of the contract in its operative system as long as warranty claims, or other purposes of use laid out in this declaration still apply. All other data is deleted immediately, unless this declaration specifies other designated uses for this data.
b) Verifying your address and credit rating
To verify your address and credit rating, BBT – Materials Processing accesses databases from external agencies to collect address details and credit data about your company, including data that was calculated using statistical methods (scoring). This is done as long as BBT – Materials Processing is undertaking a commercial risk in concluding the contract and seeks to safeguard itself through this credit check. This information is used by BBT – Materials Processing to grant trade credit for goods or services.
c) Use of data by BBT – Materials Processing for advertising purposes
BBT – Materials Processing and engaged service providers (printing companies, letter shops, etc.) use your name and address as a contact person in ongoing business relationships or of interested persons for additional measures for entering into and activating business partnerships. This includes the sending of advertising by post in relation to interesting products and services, so that potential customers and business partners can become aware of products which may be of interest and in order to form a long-term business relationship. BBT – Materials Processing uses your telephone number for promotional purposes only if you have given your consent or if consent can be reasonably presumed – for example, within an existing business relationship or after previous contact. BBT – Materials Processing also uses your e-mail address which was obtained from the contact persons during the conclusion of contracts in order to advertise similar products and services. In all other cases, we only use your e-mail address for advertising purposes with your separate consent. Of course, you have the right to refuse these promotional contacts. We notify you of your right to object to advertising in each separate case.
Furthermore, BBT – Materials Processing processes the data which is obtained in the course of the business relationship (contact data, products purchased, services ordered, etc.) and data which is acquired when using services (use of data when accessing the website and your voluntary information which you provide when using the site) in order to provide you with offers which are tailored to your interests. By means of the above, we use the data which is collected over the course of the business relationship and the data which is obtained when using services in order to inform you of offers, information and current developments in relation to our products and services which may be of interest. Thereby BBT – Materials Processing provides further information concerning products and services of the BBT – Materials Processing. By means of this data processing, we can showcase the products and services which we think may be of interest to you by means of personalized offers (website, e-mail or postal advertising). As a rule, your data is saved in the EU for advertising purposes. Should data be transferred to servers in the US and saved there for advertising purposes, we use engaged and monitored service providers who have agreed to guarantee the reasonableness of the level of data protection under the EU-US Privacy Shield ( https://www.privacyshield.gov/EU-US-Framework) or the standard contractual clauses of the EU Commission were agreed with these.
To achieve the goals associated with this promotional usage, we process your data over the service lives of our products and as long as you remain a customer. Exceptions are made if you consent to a longer period of usage and/or if the data is subject to statutory retention obligations. In the latter case, the data is deleted after the retention period has elapsed. The processing period may be shorter if you exercise your right to object, of which we inform you in Section V.
d) Processing of personal data based on legal obligations
BBT – Materials Processing, like every other company in Europe, is subject to various legal obligations to verify the data of our customers and business partners. In such cases, we process your personal data only to the extent legally required. To fulfil these legal obligations, it may be necessary to process some of your data automatically in order to evaluate personal aspects (profiling). Unless you are expressly notified, automated individual decision-making is conducted. The legal basis for this processing is Article 6(1)(1)(c) GDPR in conjunction with the applicable statutory provisions.
These statutory provisions relate to, in particular:
- Prevention of fraud and money laundering
- Tax auditing and reporting requirements
- Evaluation and management of risks in the Group
- Sanctions lists.
2 Forwarding of data within BBT – Materials Processing
BBT – Materials Processing may pass on your master data (company name, contact persons, address and contact details such as telephone number and e-mail address) to other companies within the Company and possibly update it to ensure that all BBT – Materials Processing subsidiaries involved with you in a transaction (e.g. fulfilling a contract) have the same master data. This is intended to simplify our processes and may help you avoid having to provide the master data again when contacting another company within the Group. Your rights are safeguarded by internal contractual policies that ensure a high standard of data protection.
In addition to master data, order data may be passed on to other BBT – Materials Processing subsidiaries if necessary, for your order. For example, different BBT – Materials Processing products are manufactured by different BBT – Materials Processing subsidiaries, so data may need to be transferred to simplify order processing and delivery. In such cases, you will be informed of this transfer upon conclusion of the contract.
If your company is based outside Czech Republic, a BBT – Materials Processing subsidiary associated with us will be responsible for managing and processing your contracts or inquires. Therefore, if you wish to receive contract offers or additional information about BBT – Materials Processing and our products, the personal information we have stored for you (in particular: name, contact details, associated company, products in which you are interested) must be transferred to the BBT – Materials Processing subsidiary that is responsible for your company’s location. This international representative of ours will use your personal data unless you object to the dissemination or saving of your data in these subsidiaries.
This may result in your master data being processed in BBT – Materials Processing subsidiaries outside the European Union (EU) or Economic Area (EEA). In cases where the EU Commission has not specified an appropriate level of data protection, we have made contractual commitments; generally, we have concluded the EU standard contractual clauses. You can find a list of the companies belonging to the Group here. This data is subject to the same deletion policies described above.
IV. Your rights as the data subject
As a data subject, you have various rights. The relevant chapters in the text of this data protection declaration describe the solution most suited to you for exercising your rights.
Every data subject is entitled to the following rights:
- Right of access
- Right to rectification of incorrect data
- Right to erasure
- Right to restriction of processing of personal data
- Right to data portability
- Right to lodge a complaint with a supervisory authority
You can object to the processing of personal data for promotional purposes – including the analysis of customer data – or the dissemination to third parties for promotional purposes at any time without providing a reason.
Furthermore, every data subject is entitled to a general right to object. In this case, the objection to data processing must be justified. If the data is processed with your consent, you may revoke this consent at any time with immediate future effect. Revoking your consent does not affect the legality of the data processing that occurred with your consent until the time of revocation.